Asset Filters & Subscriptions


Filters are asset searches that have been saved for re-use. 

Create Filter

To create a new Asset Filters:

  1. Choose Assets > Asset Navigator.
  2. Refine your search, then choose the "Save as".

Filter options:

Filter OptionDescriptionWho can see this option
Filter nameA short name of filter. Unique for user.Any user
DescriptionIdentify search if you needAny user
Shared GroupFilter will be used by people in shared groups. But only you can modify itAny user
Add to my favorites alsoThis filter will be appear on Asset Navigator's "Favorite Filters" menu. Private for the userAny user
Add as global filters menu for everyoneThis filter will be appear on Asset Navigator's "Filters" menu. All users will see this shortcutApp or Jira admins
System filterThis filter can be used for Custom Field configuration.App or Jira admins

Update Filter

Open the filter and modify search and then click "Save" to change the search of the Filter. 

There are 2 ways to open (run) an asset filter.

  • "Favorite Filters" and "Filters" dropdowns
  • Filters tab on Asset Navigator

Click Details to update Filter options other then search parameters.

Asset Navigator Filter features

No filter is selected:

Filter is selected:

Click star to add filter to favorites or remove from.

Filter is modified:

List of Filters

To open current Asset Filters:

  1. Choose Assets > Asset Navigator.
  2. Click Filters tab

Asset admins and Jira Admins see all filters but other users only see Favorite, My and "Shared with me" filters.


A subscription provides you with a periodic notification for all assets returned by the search of asset filter.

To subscribe an asset filter:

Run a filter and click Subscribe under Details

Open Filters and click Subscribe or click "Subscriptions" and then click Subscribe

Subscription options

Select "Recipient groups" and "Send owner". At least one of them is required.

If only "Send owner" is selected, then the subscription becomes Personal.

Configure "Schedule", and a summary is displayed: i.e "At 09:30, every day"

Advanced option is for "Cron expression". Here is a good site to configure cron with advanced options.